Kootenai County Water District No. 1

Board of Directors Meeting

7739 E. Sunnyside Rd.

November 17, 2021

AGENDA

I. Call to order

A. Roll Call

B. Agenda Acceptance

C. Guests

II. Minutes

A. Accept Minutes from October 27, 2021

B. Accept Minutes from November 1, 2021

C. Accept Minutes from November 15, 2021

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

IV. Unfinished Business

A. Follow-up discussion per Kelly on results researched for possible alternative methods to pay water bill

B. Finalize report for water application checks returned last month

C. Action plan: Facility plan date submission DEQ

V. New Business

A. Petition for annexation on North Allen Road

B. Action Item: Discuss and publish information regarding Fire Station sale and actions District is taking, on blog

C. Discuss information on alternative District meeting venues for future Board meetings

D. Action Item: Discuss distribution of key for transfer of location to pump house for District checks and correspondence from Diana to Board.

VI. Executive Session {Idaho Code 74-206 (1) (c)} property matters

VII. Adjournment

_______________

Kootenai County Water District No. 1
Board of Directors Special Meeting
7739 E. Sunnyside Rd. at 1:00 p.m.

November 15, 2021

AGENDA

I. Call to order
A. Roll Call
B. Agenda Acceptance
C. Guests

II. Unfinished Business
A. Kyle Meschenko Facility Plan alternatives

III. Adjournment

_____________________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

7739 E. Sunnyside Rd. at 6:00 p.m.

November 1, 2021

AGENDA

I. Call to order

A. Roll Call

B. Agenda Acceptance

C. Guests

II. Unfinished Business

A. Action Item: Review and implement changes to the District By Laws with the signed Declaration.

III. Executive Session: Idaho Code 74-206(1)(c) Acquisition of Real Property

IV. Action Item: KCWD1 Property/Land, Fire Station, and other property matters

V. Adjournment

____________________

Kootenai County Water District No. 1
Board of Directors Meeting
OCTOBER 27, 2021, 2021

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda Acceptance

C. Guests

II. Minutes

A. Accept Minutes from September 22, 2021

B. Accept Minutes from September 30, 2021 Special BOD meeting

C. Accept Minutes from October 20, 2021 Emergency Conference Call

III. Reports of Offices, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

IV. Unfinished Business

A. Carried from last month; present changes to the Rules and Regs Section 7. Billing and Payment to include additional policy changes to collection and shut-off procedures;

B. Update on Facility Plan

C. Action Item: Continuation to set date and time to work on repeal of old Bylaws and replacement with new Bylaws and Declaration

D. Action Items: Gonzales/Anton/Atkins water line problem. Sunnyside/Borley leak

V. New Business

A. Action Item: Renew expiring applications tied to the bond extension in order

B. Discuss if there are alternative ways to pay water bills

C. Discuss water meter types

D. Discuss resolution on checks being held for water hook-ups.

E. Pending sale of fire station

VI. Adjournment

Kootenai County Water District No. 1

Special Board of Directors Meeting

Tuesday, September 30, 2021 2:00 PM

Zoom Meeting Only

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests

II. Executive Session Motion and Order {Idaho Code 74-206 (f) (i)} Communicate with representatives and agencies.

III. Adjournment

________________________

Kootenai County Water District No. 1

Board of Directors Meeting

September 22, 2021

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda Acceptance

C. Guests

II. Minutes

A. Accept Minutes from August 25, 2021

B. Accept Emergency phone minutes August 30, 2021

C. Accept Minutes from September 3, 2021

D. Accept Minutes from September 9, 2021

E. Accept Conference call phone minutes September 16, 2021

III. Reports of Offices, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

IV. Unfinished Business

A. Present changes to the Rules and Regs Section 7. Billing and Payment to include additional policy changes to collection and shut-off procedures

B. Facility Plan updates

C. Discussion for time and date to work on repeal of old Bylaws and replacement with new Bylaws and Declaration

D. Action Item: Discussion on Candidate interviews

V. New Business

A. Action Item: Discuss and approve estimate for restoration of White’s property

B. Any other new business for discussion

VI. Adjournment

Kootenai County Water District No. 1

Board of Directors Special Meeting

September 9, 2021 - 11:00 A.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present

B. Guests

III. Panel Interview for Water System Operator: Brett Lefor

IV. Adjournment

____________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

September 3, 2021 - 6:00 P.M.

Zoom Meeting/7739 E. Sunnyside Rd.

AGENDA

Topic: Interview: Chris Lehr

Time: Sep 3, 2021 06:00 PM Pacific Time (US and Canada)

Zoom Meeting Link:

https://us02web.zoom.us/j/89840040624?pwd=eWtVVmRsR2l0UGpJczRXekZkRms4UT09

Meeting ID: 898 4004 0624

Passcode: 535715

Phone Audio Only: Dial by your location

+1 253 215 8782 US (Tacoma)

Meeting ID: 898 4004 0624

Passcode: 535715

I. Call to order

II. Roll Call of members present

A. Board members present

B. Guests

III. Panel Interview for Water System Operator: Chris Lehr

IV. Adjournment

_____________________

Kootenai County Water District No. 1
Board of Directors Meeting
August 25, 2021
AGENDA

I. Call to order
A. Roll Call of members present
B. Agenda Acceptance
C. Guests

II. Minutes
A. Accept Minutes from July 28, 2021
B. Accept Minutes from August 4, 2021
C. Accept Minutes from August 19, 2021

III. Reports of Offices, Management, Boards and Committees
A. Treasurer’s Report
B. Manager’s Report

IV. Unfinished Business
A. Action Item: Add changes to the Rules and Regs Section 7. Billing and Payment to include additional policy changes to collection and shut-off procedures
B. Action Item: Public Hearing Adopt 2021 – 2022 budget
C. Facility Plan update
D. Action Item: Continue discussion for repeal of old Bylaws and replacement with new Bylaws and Declaration
E. Action Item: Approve signing letter for $300K loan principal forgiveness

V. New Business
A. Avista Claims charge- Damaged gas line; incident 66376 E. Little Joe Rd.
B. Action Item: Discussion on last service for backhoe and motion to approve service for 2021
C. Discuss and review protocols for new board members regarding check signing, board member initials on employee time cards prior to be received by Compuchex.
D. Action Item: Approve expenditure for impeller stack for new 40 HP motor and additional costs for Keller Associates
E. Action Item: Approve draft of Exhibit A list for Resolution 2021-02 to post for 30 days public review
F. Review Candidate applications tor Water System Operator and approve scheduling for interviews.
Executive Session {Idaho Code 74-204 (1) (f) & (2)}

VI. Adjournment

Kootenai County Water District No. 1

Special Board of Directors Meeting

Thursday, August 19, 2021 3:00 PM

7739 E. Sunnyside Rd. and via MS Teams

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests

a. Keller Associates –via MS Teams

II. Old Business

A. Action Item: Review, discuss, and approve an option for the 40 HP pump project as researched and proposed by Keller Assoc.:

1. Option 1 - Grundfos CR-45-5-2, 40 HP

i. Can replace existing 40HP pump at existing location, requires minor fittings (3” reducers instead of 4” existing)

ii. Design point 210 gpm at ~205psi discharge pressure

iii. Pump and motor cost $13,590 (not installed) no electrical upgrades anticipated. Still waiting to hear back from manufacture if District’s prepurchase 40HP is compatible with new pump.

iv. Lead time is 8 weeks

2. Option 2 - Grundfos CR-64-4-1, 50 HP

i. Can replace existing 40HP pump at existing location, no modifications to fittings anticipated, electrical upgrades needed for > HP motor.

ii. Design point – can achieve a higher flow rate ~235 gpm (satisfies future demands) at slightly higher pressure >210 psi

iii. Pump and motor cost $13,700 (not installed not including electrical upgrades needed - electrical costs range ($0 - $12K)

iv. Lead time 8 weeks

3. Option 3 – replace 20 HP pump with either option 1 or 2 above.

i. Will require plans/specs be reviewed and approved by IDEQ

ii. Ultimately meeting future needs of facility plan

III. Adjournment

___________________

Kootenai County Water District No. 1

Board of Directors Meeting

July 28, 2021

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda Acceptance

C. Guests

II. Minutes

A. Accept Minutes from June 23, 2021

B. Accept Minutes from June 29, 2021

C. Accept Minutes from July 1, 2021

D. Accept Minutes from July 9, 2021

E. Accept Minutes from July 21, 2021

III. Reports of Offices, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

1. New application carried over: Sonny Owen Gold Rush application for water hook-up

IV. Unfinished Business

A. Action Item: Carried from last meeting, incorporate modifications to the Rules and Regs Section 7. Billing and Payment to include additional policy changes to collection and shut-off procedures

B. Update on facility from Keller and 40 HP search

C. Action Item: Carried from last month: Discussion, vote for repeal of old Bylaws and replacement with new Bylaws and Declaration

D. Carried from last month, discussion Tiffanie Espe Will-Serve letter request Grouse Meadows

V. New Business

A. Prepare 2021-2022 budget

B. Action Item: Authorize reimbursement of emergency and fire danger signs

VI. Adjournment

_______________________________

Kootenai County Water District No. 1

Special Board of Directors Meeting

Wednesday, July 21, 2021 10:30 AM

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests

a. Keller Associates –via MS Teams

b. DEQ – Jim Williamson, Katy Baker-Casile – via MS Teams

II. New Business

A. Action Item: Review, discuss, and approve Keller Associates General Engineering Contract

B. 11:00 AM MS Teams meeting with Keller Assoc.’s and DEQ

a. Proposal to add redundant pump to main pump house to reduce risk of catastrophic failure of the system should the existing obsolete 40 HP pump fails.

b. Action Item: Approve Project Scope, Engineering work, and estimate of cost to implement.

III. Adjournment

_______________________

Kootenai County Water District No. 1

Board of Directors Emergency Meeting

July 9, 2021 – 7:30 A.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members

B. Agenda Acceptance

II. New Business

A. Action Item: Discussion, motion, vote on Resolution 2021-02 TEMPORARY SUSPENSION OF NEW WATER HOOK-UPS

B. Action Item: Approve the new policy and procedure for fines and surcharges for Patrons who violate the mandatory Emergency Water Conservation Measures, and approve mailing and posting the Patron Notice to enact this new policy and procedure.

C. Action Item: Approve an expenditure NTE $3000 for installation and programming to upgrade Water System Controls with PLC replacement that will provide remote access via WiFi to real time analog levels with a new and improved HDMI Display panel with logging functionality, to provide analog logging of all water system infrastruture levels by hour of day, day of week, week of month, month of year. This new functionality will enable remote monitoring of the water system. Currently system only sends alarms and monitoring requires frequent trips to the plant to monitor on site. Remote monitoring will allow proactive response to trending water levels at various parts of the system.

III. Adjournment

____________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

June 29, 2021 – 11:00 A.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members

B. Agenda Acceptance

II. New Business

A. Action Item: Discussion, motion, vote on moratorium

B. Action Item: Authorize JD to obtain quotes to repair 40 HP pump down at the Raw Water Intake Pump house

III. Adjournment

___________

Kootenai County Water District No. 1

Board of Directors Meeting

June 23, 2021

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda Acceptance

C. Guests

II. Minutes

A. Accept Minutes May 26, 2021

III. Reports of Offices, Management, Boards and Committees

A. Treasurer’s Report

1. Accept April and May reports

B. Manager’s Report

1. Operations

2. Maintenance

3. New water hook-up applications

a. Review continued for Sonny Owens application request – Gold Rush

b. Review continued for Mr. Borley – application for 3 lots request and finds to Kinzo’s request for document verification

c. Will-Serve Letter request Tiffanie Espe Grouse Meadows

d. Review Will-Serve Letter request from Denise Devine NNA E. Kingswood

e. Review application for water hook-up NNA Templin Trail for Dale Eaton

f. Review application for new water hook-up for NNA Buckboard Rd for Todd Best

g. Review of pre-sold water hook-up connection NNA S. Bonnell Rd. from Bar-ach Development to Donny/Lohon

i. Possible action item: Approve and review applications for new service

IV. Unfinished Business

A. Confirm interview dates for new applicants

B. Action Item: Incorporate modifications to the Rules and Regs Section 7. Billing and Payment to include additional policy changes to collection and shut-off procedures

C. Status of facility plan study from Keller

V. New Business

A. Action Item: Discussion, motion, vote for repeal of old Bylaws and replacement with new Bylaws and Declaration

B. Action Item: Discussion, motion, vote regarding vacant Director seat

C. Action Item: Discussion and vote regarding annual election of officers

D. Action Item: Discussion on bonus for water manager service

E. Reminder: Next month board prepares annual budget

VI. Adjournment

_____________________

Kootenai County Water District No. 1

Board of Directors Meeting

May 26, 2021

AGENDA

I.                 Call to order
A.     Roll Call of members present
B.     Agenda Acceptance
C.     Guests

II.               Minutes
A.     Accept Minutes April 28, 2021
B.     Accept Minutes May 21, 2021 Special Kickoff/Planning Meeting

III.              Reports of Officers, Management, Boards and Committees
A.     Treasurer’s Report
B.     Manager’s Report
1.     Maintenance Status
2.     Update on White-Atkins leak resolution

IV.             Unfinished Business
A.     Discuss new Policy Collection and Shut-off Procedures
B.     FEMA reimbursement update
C.     Next Steps Water System Operator
a.     Action Item: Approve setting up interviews with recent applicants
b.     Discuss local housing issues and any new approaches to explore possible solutions.

V.               New Business
A.     Action Items:
1. Oath of office for newly elected Board Members
2. Will-Serve Letter request Grouse Meadows; Tiffanie Espe

___________________________________________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

May 21, 2021 – 10:30 A.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda Acceptance

II. New Business

A. Kickoff water facility plan meeting

III. Adjournment

________________________

Kootenai County Water District No. 1

Board of Directors Meeting

April 28, 2021 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda Acceptance

C. Guests

II. Minutes

A. Accept Minutes March 24, 2021

B. Accept Special Meeting Minutes March 30, 2021

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

KCWD1 Service Issues

1. Maintenance Status:

White/Adkin’s leak (l)

Property restoration

S. Grouse Meadows Rd (l)

1520 Bonanza Rd. Driveway repair (l)

1446 Bonanza Rd. Culvert repair (l)

Templin Trail ©

Kitty Lane ©

2. Water Applications Review:

A1 Anderson, I

D1 Dewey, D

H1 Harland, S

R1 Rud, D

S1 Sparks, J

3. Patron Inquiries:

Sherman, B.

Frazier, R

IV. Unfinished Business

A. Discuss new policy for Collection and Shut-off procedures

B. Next Steps Water System Operator

C. FEMA Reimbursement update

V. New Business

A. Allow 5 minutes to each Board seat candidate to make public statement on why they are running for the open Board Seats (Candidates should provide a hard copy of their statements to the Board Secretary for Meeting Minutes).

1. If a candidate is not able to be present, a sitting Board member will read a prepared statement from the candidate.

B. Action Item: Approve expenditure of $100 to IRWA to prepare the District Annual CCR with District input.

C. Discussion regarding Patron John Kim, property in Grouse Meadows for a cistern

D. Discussion and update on request from Keller Assoc. on the RFI list forwarded to the BOD on April 14, 2021.

VI. Adjournment

____________________________

Kootenai County Water District No. 1

Special Board of Directors Meeting

Tuesday, March 30, 2021 6:00 PM

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests

II. Unfinished Business

A. Interview: Derek Jarvey (1 Hour)

B. Action Items:

a. Action Item: Final Review and Approval of Keller Assoc. Engineering Services Agreement

i. Action Item: Approve final revision Attachment A Scope of Work Engineering Services

III. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

IV. Adjournment

____________________

Kootenai County Water District No. 1

Board of Directors Meeting

March 24, 2021 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Called to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

II. Minutes

A. Accept February 24, 2021 Minutes

B. Accept March 26, 2021 Executive Session Minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

1. Maintenance/New Service Status

a. White’s leak maintenance inquiry

b. Sherman new service inquiry

c. Robbie Frazer new service inquiry

IV. Unfinished Business

A. Status of offer made for District Water operator

B. Action Item: Discuss and Approve Keller Engineering Services Agreement changes from Kinzo

C. Discussion carried over from last month on Collection and Shut off Policy

D. Status of pending and latest water service applications

V. New Business

A. Any new business

VI. Adjournment

___________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

February 24, 2021 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I.                 Called to order
A.     Roll Call of members present
B.     Agenda acceptance
C.     Guests:

II.               Minutes
A.     Accept January 27, 2021 Minutes
B.     Accept January 28, 2021 Emergency Meeting Minutes
C.     Accept February 2, 2021 Executive Session Minutes
D.     Accept February 18 ,2021 Special Meeting Minutes

III.              Reports of Officers, Management, Boards and Committees
A.     Treasurer’s, report
B.     Manager’s report

IV.             Unfinished Business
A.     Action Item: Follow-up information with Ziply Fiber for interim forwarding of office telephone number
B.     Action Item: Report estimate for Installation of transfer switches on electrical panels from Matt Johnson, Wapiti; discussion /approval
C.     Action Item: Draft Violation notices mail date for chlorine read times
D.     Action Item: Discuss and Approve Keller Engineering Services Agreement
E.     Action Item: Review and discuss reapplication of Water District Moratorium

V.               New Business
A.     FY 2021 Budget Hearing Notification form for Date to Kootenai County Auditor; Deadline for remittance April 30
B.     Review, discuss, any open Water hook-up/Will Serve Letter applications
C.     Election May 2021: BOD Seat 2 (Damon Shaw) and Seat 4 (unoccupied) are up for election
1.     Last day to run for May Election and File Petition of Candidacy, Deadline March 19 at 5:00 p.m.
VI.    Adjournment

____________________________________

Kootenai County Water District No. 1

Special Board of Directors Meeting

Thursday, February 18, 2021 6:00 PM

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests – Kyle Meschko, Keller Assoc.

II. Unfinished Business

A. Action Items:

a. Review with Keller Assoc. scope of Engineering services

b. Approve Scope for Engineering Services Agreement

III. New Business

A. Action Item – Approve purchase of new Wacker Neuson PDT3A - 3-inch diaphragm pump; H&E Equipment, Post Falls, Quotation; $1895.00; end of March/Early April Delivery

B. Action Item

a. Review and approve new Water System Operator Ad copy

b. Authorize Advertisement placement schedule and expenditures

C. Review, discuss, any open Water Service/Will Serve Letter Applications

IV. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

V. Adjournment

__________________________

Kootenai County Water District No. 1

Board of Directors Executive Session Meeting

7739 E. Sunnyside Rd.

February 2, 2021 – 1:00 P.M.

AGENDA

Executive Session Only {Idaho Code 74-204 (3)}

I. Called to order

A. Roll call of members

B. Agenda Acceptance

II. Unfinished business

A. Executive Session Motion and Order to enter {Idaho Code 74-206 (1) (a) & (b)}

Personnel matters

III. Adjournment

_____________

Kootenai County Water District No. 1

Board of Directors Meeting

January 27 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Called to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

II. Minutes

A. Accept December 15, 2020 Minutes

B. Accept January 6, 2021 Special Zoom Meeting Minutes

C. Accept January 22, 2021 Special Zoom Meeting Minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

IV. Unfinished business

A. Action Items:

a. Discuss and approve interim forwarding of Office Tel. No.

V. New business

A. Discuss post disaster lessons learned

a. Emergency Response Plan improvements

b. Forwarding of District Office phone

c. Blog Email Subscription

d. District Equipment

e. Action Item: Installation of Transfer Switches on Electrical Panels

f. Retention of Emergency Generator Leasing company

g. Remote Control system monitoring via Cell phone

h. District Cell Phone

i. Neighborhood Contact List

B. Recognize Outstanding Service: Colton Gunning and family, JD Owen, Dr. Rachael Ferraro and Zeke Douwes, John Shields, Robert Forsyth, Nick McDonald

C. Action Items:

a. Review and Discuss; reapplication of District Moratorium

b. Approve draft of February billing, District update enclosure

c. Approve drafts of Violations Notices to be posted and mailed

d. Review, discuss, and vote on approval of any open Water Service Applications

VI. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

VII. Adjournment

__________________________

Kootenai County Water District No. 1

Special Board of Directors Meeting

Friday, January 22, 2021 6:00 PM

7739 E. Sunnyside Rd.

Simultaneous Zoom Meeting

AGENDA

Simultaneous Zoom Meeting Information:

Topic: KCWD#1 Special Board of Directors Meeting

Time: Jan 22, 2021 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/88436665842?pwd=KzBNSDNCdllJVE83OG8zN3c3STBIdz09

Meeting ID: 884 3666 5842

Passcode: 089266

Dial by your location

+1 253 215 8782 US (Tacoma)

Meeting ID: 884 3666 5842

Passcode: 089266

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests –

II. Minutes

A. Accept January 14, 2021 Emergency Phone Meeting Minutes

B. Accept January 18, 2021 Emergency Phone Meeting Minutes

III. Unfinished Business

A. Action Items:

a. Discuss and finalize District Water Manager Candidate Evaluation Scoresheet

b. Determine list of qualified applicants for Water Manager to be interviewed

c. Propose tentative schedule for interviews

d. Discussion and determination of salary range/benefits for position

e. Confirm interview with Jason Beesley for Saturday or Sunday, January 23^rd or 24^th.

IV. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

V. Adjournment

____________________

JANUARY 15, 2021 MEETING CANCELLED

Kootenai County Water District No. 1

Special Board of Directors Meeting

Friday, January 15, 2021 6:00 PM

7739 E. Sunnyside Rd.

Simultaneous Zoom Meeting

AGENDA

Simultaneous Zoom Meeting Information:

Topic: KCWD#1 Special Board of Directors Meeting

Time: Jan 15, 2021 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/87389583179?pwd=SjAxOUhPeHNyazNuNlRDRm9vdmp6Zz09

Meeting ID: 873 8958 3179

Passcode: 389717

Dial in only:

+1 253 215 8782 US (Tacoma)

Meeting ID: 873 8958 3179

Passcode: 389717

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests –

II. Unfinished Business

A. Action Items: Emergency Repairs

a. Discuss and approve interim forwarding of Office Tel. No.

b. Discuss possible emergency replacement of longer sections of pipe (like for like) in the worst areas of Bonanza Ranch (Kitty Lane, Bonanza Rd., Dillon Rd, Templin Trail?)

B. Action Items:

a. Discuss and finalize District Water Manager Candidate Evaluation Scoresheet

b. Determine list of qualified applicants for Water Manager to be interviewed

c. Propose tentative schedule for interviews

d. Discussion and determination of salary range/benefits for position

III. New Business

A. Action Item: Approve draft of February billing District update letter enclosure

B. Approve drafts of Violations Notices to be posted and mailed to Patrons with next billing

C. Action Item: Review and approve new eligible Water Service Applications/Will-Serve Letter requests

IV. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

V. Adjournment

______________________

Kootenai County Water District No. 1

Special Board of Directors Meeting

Wednesday, January 6, 2021 6:00 PM

Zoom Meeting Only

AGENDA

Zoom Meeting Information:

Topic: KCWD#1 Special Board of Directors Meeting

Time: Jan 6, 2021 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/87931465506?pwd=T1lweDhjdHVYMzRXK3FSQkN4ejVvZz09

Meeting ID: 879 3146 5506

Passcode: 212307

Dial in only:

+1 253 215 8782 US (Tacoma)

Meeting ID: 879 3146 5506

Passcode: 212307

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests –

II. Unfinished Business

A. Action Items:

a. Discuss and choose Keller Assoc. Scope of Work

b. Approve process for negotiating Contract

B. Action Items:

a. Review plan for Paul Sifford, interim IRWA Water District Charge Operator

b. Process for scheduling open Water Service meter installations

III. New Business

A. Action Items:

a. Determine list of qualified applicants for Water Manager

b. Set tentative schedules for interviews

c. Determine salary range for position

B. Action Item: Review and approve new eligible Water Service Applications/Will-Serve Letter requests

IV. Adjournment

_______________

Kootenai County Water District No. 1

Board of Directors Meeting

December16, 2020

Zoom Meeting Information:

Topic: KCWD#1 Board of Directors Meeting

Time: Dec 16, 2020 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/82478060330?pwd=RXpzcmFBTCtGUHBOeGdKVGYwM0V2dz09

Meeting ID: 824 7806 0330

Passcode: 378953

Phone Dial in Only:

+1 253 215 8782 US (Tacoma)

Meeting ID: 824 7806 0330

Passcode: 378953

AGENDA

I. Called to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

II. Minutes

A. Accept November 18, 2020 Minutes

B. Accept December 2, 2020 Special Meeting Minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s report

B. Manager’s report

IV. Unfinished business

A. Action Item: Finalize Engineer Firm Rankings

B. Action Item: Approve IRWA agreement

V. New business

A. Action Item: JD Owen reimbursement/transition compensation

B. Action Item: Set up interviews for Water Manager candidates

C. Action Item: Approve Will-Serve Letter request from Kevin Yetter

D. Discuss any other new business

VI. Adjournment

_________

Kootenai County Water District No. 1

Special Emergency Board of Directors Meeting

Wednesday, December 2, 2020 6:00 PM

IMPORTANT: ZOOM Meeting Only!

AGENDA

Zoom Meeting Information:

Topic: Emergency Board of Directors Meeting

Time: Dec 2, 2020 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/89155160499?pwd=dHhISzU5M0JpNlV3bGFKM0JvYWJpZz09

Meeting ID: 891 5516 0499

Passcode: 223576

Dial in only:

+1 253 215 8782 US (Tacoma)

Meeting ID: 891 5516 0499

Passcode: 223576

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests

II. Unfinished Business

A. Action Item: Engineering RFP Ranking – Next steps

III. New business

A. Action Item: Approve IRWA Proposal/Quote for Interim Water Operator

B. Action Item: Approve Draft of Advertisement Copy for new Water System Manager opening.

C. Action Item: Address any previously approved, pending or new Water Service Applications

IV. Adjournment

_______________________

Wednesday, November 25, 2020 Meeting with Agenda Below-Cancelled

Kootenai County Water District No. 1

Special Emergency Board of Directors Meeting

Wednesday, November 25, 2020 6:00 PM

IMPORTANT: ZOOM Meeting Only!

AGENDA

Zoom Meeting Information:

Topic: Emergency Board of Directors Meeting

Time: Nov 25, 2020 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/89155160499?pwd=dHhISzU5M0JpNlV3bGFKM0JvYWJpZz09

Meeting ID: 891 5516 0499

Passcode: 223576

Phone Connection only:

+1 253 215 8782 US (Tacoma)

Meeting ID: 891 5516 0499

Passcode: 223576

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests

II. New business

A. Action Item: Approve IRWA Proposal/Quote for Interim Water Operator

B. Action Item: Approve Draft of Advertisement Copy for new Water System Manager opening.

III. Adjournment

________________

Zoom Meeting Information:

Topic: KCWD#1 Board of Directors Meeting

Time: Nov 18, 2020 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/84147440664?pwd=SndUb2c1SGl2bS81WmtvSlo4U3lFZz09

Meeting ID: 841 4744 0664

Passcode: 132787

Dial for phone only participation:

+1 253 215 8782 US (Tacoma)

Meeting ID: 841 4744 0664

Passcode: 132787

AGENDA

I. Called to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

II. Minutes

A. Accept October 28, 2020 Minutes

B. Accept November 9, 2020 Special Meeting Minutes

C. Accept November 12, 2020 Special Meeting Minutes

D. Accept November 13, 2020 Special Meeting Minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

IV. Unfinished business

A. Action Item: Accept Lee Wheeler’s resignation letter

B. Action Item: Board approval for Meyer Will Serve Letter Request

C. Action Item: Discuss cost estimate proposal from Mike to move forward on leak repairs for Account #149

D. Action Item: Discuss reference responses and finalize ranking of Engineering firms:

a. T-O Engineer

b. Keller Associates

c. Great West, Inc/HMH Engineering

V. New business

A. Action Item: Discuss and approve FY2021 Water Rate Proposal

B. Action Item: Review, discuss, and vote on approval of any open Water Service Applications

VI. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

VII. Adjournment

______________

Kootenai County Water District No. 1

Special Board of Directors Meeting

Friday, November 13, 2020 3:30-4:30 PM

7739 E. Sunnyside Road

AGENDA

Zoom Meeting Information:

Topic: Special KCWD#1 Board of Directors Meeting

Time: Nov 13, 2020 03:30 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/83655879432?pwd=b2ZkRUY3WEkrR3ZHckxGQS9KVHBYdz09

Meeting ID: 836 5587 9432

Passcode: 132787

Dial for phone connection only:

+1 253 215 8782 US (Tacoma)

Meeting ID: 836 5587 9432

Passcode: 132787

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests – Great West Engineering, Inc., Carolyn Yeck

II. Unfinished business

A. Interview with Great West Engineering, Inc.

III. Adjournment

______________________

Kootenai County Water District No. 1

Special Board of Directors Meeting

Thursday, November 12, 2020 3:30-4:30 PM and 5:00-6:00 PM

7739 E. Sunnyside Road

AGENDA

Zoom Meeting Information:

Topic: Special KCWD#1 Board of Directors Meeting

Time: Nov 12, 2020 03:30 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/82819741386?pwd=RlUzU2g2RjU2TzRmSXladjN4a0NhUT09

Meeting ID: 828 1974 1386

Passcode: 132787

Dial for phone only connection:

+1 253 215 8782 US (Tacoma)

Meeting ID: 828 1974 1386

Passcode: 132787

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests – Keller Assoc. and T-O Engineers

II. Unfinished business

A. Interview with Keller Assoc. 3:30-4:30 PM

B. Interview with T-O Engineers 5:00-6:00 PM

III. Adjournment

______________

Kootenai County Water District No. 1

Special Board of Directors Meeting

November 9, 2020 – 6:00 P.M.

7739 E. Sunnyside Road

AGENDA

Zoom Meeting Information:

Topic: Special KCWD#1 Board of Directors Meeting

Time: Nov 9, 2020 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/85422004098?pwd=Nnc3SE82c3I5UlhsQ3dyWUtpd3ZLUT09

Meeting ID: 854 2200 4098

Passcode: 132787

Dial for phone participation:

+1 253 215 8782 US (Tacoma)

Meeting ID: 854 2200 4098

Passcode: 132787

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests

II. Unfinished business

A. Action Item: Tony Berns memorandum of action (MOA)/memorandum of understanding (MOU)

B. Action Item: Alleman-Thomas Annexation Resolution amendments to Terms of Annexation for Board approval

C. Action Item: Accept Lee’s resignation letter

D. Action Item: Tabulate Evaluation scores and discuss/approve need for face to face interviews with the responding Engineering firms:

a. T-O Engineers

b. Keller Associates

c. Great West Engineering, Inc.

III. Adjournment

________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

October 28, 2020 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Called to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests: Rob Tate

II. Minutes

A. Accept September 23, 2020 Minutes

B. Accept October 13, 2020 Special Meeting Minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

IV. Unfinished business

A. Action Item: Tony Berns Account # 103 follow up request: Reimbursement for water services repair

B. Action Item: Jana Alleman, Clark Thomas Water Service Application

C. Discuss and review RFP for Professional Services response

D. Update on Patron response regarding board seat vacancy

V. New business

A. Action Item: Discussion on leak update account #149; water leaks necessitating possible relocation of water mains thru easement placement

B. Action Item: Review and discuss Gary Engelke Account #8 request for bill adjustment

C. Action Item: Review, discuss, and vote on approval of any open Water Service Applications

D. Action Item: New Water Service Applications

VI. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

VII. Adjournment

______________________________

Kootenai County Water District No. 1

Special Board of Directors Meeting

October 13, 2020 – 6:00 P.M.

7739 E. Sunnyside Rd.

Simultaneous Zoom Meeting Information:

Time: Oct 13, 2020 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/81002841558?pwd=cjhDSzhPMUFXNmdpenR6c09hMTNtdz09

Meeting ID: 810 0284 1558

Passcode: 702920

Dial by your location:

+1 253 215 8782 US (Tacoma)

Find your local number: https://us02web.zoom.us/u/kc2nCp7qEk

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

II. Unfinished business

A. Action Item: Approve Request for Quotation for Engineering Firms, and related documents.

III. New business

A. Action Item: ICRMP Renewal

B. Action Item: Approve Board Vacancy Notice to Patrons

C. Action Item: Hawley Troxell Invoice

D. Action Item: Richard White Easement and Water Leak Issues

IV. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

V. Adjournment

_______________

Kootenai County Water District No. 1

Board of Directors Meeting

September 23, 2020 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

II. Minutes

A. Accept August 26, 2020 Minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

IV. Unfinished business

A. Facility Plan update at DEQ

B. Action Item: Approve Request for Quotation for Engineering Firms, and related documents.

C. Hearing - Action Item: Jeff Meyer Petition for Annexation

a. Discussion of any received written comments from Public

b. Terms and Conditions under which property may be included in District

c. Petitioner(s) acceptance of Terms and Conditions, or Petitioner(s) may elect to respond within 10 calendar days

D. Action Item: Tony Berns Request for Reimbursement

V. New business

A. Hearing - Action Item: Alleman-Thomas Petition for Annexation

a. Discussion of any received written comments from Public

b. Terms and Conditions under which property may be included in District

c. Petitioner(s) acceptance of Terms and Conditions, or Petitioner(s) may elect to respond within 10 calendar days

B. Action Item: Review and approve DEQ Loan Amendment to increase Principal forgiveness.

C. Action Item: Will-Serve application request Terry and Pam Carpenter

D. Action Item: Review and approve request: Dave and Shaw Harland new service; $7500 check and completed water application.

E. Action Item: Request for service approval: Nathan and Samantha Smither on Cedar Bloom Rd. (Anderson Lot 3)

F. Action Item: Review, discuss, and vote on approval of any open Water Service Applications

VI. Executive Session Motion and Order Idaho Code {74-206 (1) (F) Communicate with Legal Counsel and Idaho Code {740206 (1) (a) & (b) personnel matters

VII. Adjournment

_______

Kootenai County Water District No. 1

Board of Directors Meeting

August 26, 2020 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

II. Minutes

A. Accept July 22, 2020 Minutes

B. Accept August 10, 2020 Minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

IV. Unfinished business

A. Facility Plan status at DEQ

B. Hearing - Action Item: Jeff Meyer Petition for Annexation

a. Discussion of any received written comments from Public

b. Terms and Conditions under which property may be included in District

c. Petitioner(s) acceptance of Terms and Conditions, or Petitioner(s) may elect to respond within 10 calendar days

C. Clark Thomas Annexation application update

D. Hearing - Action Item: Adopt 2020 – 2021 Budget

a. Members of the Public may have three minutes each to address Board

V. New business

A. Possible Action Item: Discussion on Issue(s) per email received Sunday, August 28, 2020, from Patron Tony Berns

a. Patron Tony Berns to address the Board

b. Board to discuss and determine what action is to be taken

B. Report on total number of connections sold and unsold Forest Lake

C. Possible Action Item: Review, discuss, and vote on approval of any open Water Service Applications

D. Update on RFP for Engineering Services for DEQ Loan Project

VI. Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

VII. Adjournment

________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

August 10, 2020

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

A. Roll call of members present

B. Agenda acceptance

C. Guests

II. Unfinished business

A. Establish annual budget

B. Action Item: Discussion to review and approve Annexation Procedures and amended Water Service Application form

III. Adjournment

____________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

July 22, 2020 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Called to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

1. Chuck Anderson request Will-Serve Letters two lots

II. Minutes

A. Accept June 24. 2020 Minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

IV. Unfinished business

A. Update Facility Plan status obtained from Katy at DEQ

B. Action Item: Discuss and accept new Will-Serve Letter Policy

V. New business

A. Patron, Chris Harlan, acct. 159 request leak adjustment consideration

B. Review application for water service from Jim Baker

C. Discuss annexation application received from Jeff Meyer

D. Discussion RFP for different Engineer

E. Formulate Annual District budget for approval, next month’s August 26, 2020 meeting

Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

{Idaho Code 74-206 (b)} possible complaint against public officer

VI. Adjournment

_________________

Kootenai County Water District No. 1

Board of Directors Meeting

June 24, 2020 – 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Called to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests:

1. Chuck Anderson inquiry for Will-Serve Letter

II. Minutes

A. Accept May 27, 2020 Minutes

B. Accept June 2, 2020 Special Meeting minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

1. Update progress for rebuild of lake pump

2. Discuss results of road bore on Vista Loop

3. Request water service from Cherie Rusden in Grouse Meadows

IV. Unfinished business

A. Update Facility plan status

B. Discuss progress of Payroll Procedure and Policies draft

C. Action Item: Potential Open Meeting Law violation on May 27, 2020 and cure; Jeff Barber action item

D. Request to address board; Clark Thomas and Jana Alleman regarding an annexation

V. New business

A. Action Item: Discuss and sign DEQ loan agreement due June 30, 2020

B. Action Item: Discussion District Policy and Procedures on Will-Serve Letters

C. Action Item: Possible review and approve eligible water service applications

Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

VI. Adjournment

---------------------------------------------------------------------------------------------

Kootenai County Water District No. 1

Board of Directors Special Meeting

June 2, 2020 - - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

Join Zoom Meeting

https://us02web.zoom.us/j/82914560092?pwd=Mlh3NmJQcm14cXk2SXFTYkptUG15UT09

Meeting ID: 829 1456 0092

Password: 132787

Dial by your location

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Germantown)

+1 312 626 6799 US (Chicago)

Meeting ID: 829 1456 0092

Password: 132787

I. Call to order

II. Roll Call of members present

A. Board members present

B. Accept Agenda

C. Guests

III. A. Action Item: Discussion and approval Operating Emergency Response Plan

B. Action Item: Accept and sign Anderson Bros engagement letter

Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

IV. Adjournment

____________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

May 27, 2020 – 6:00 P.M.

7739 E. Sunnyside Rd.

Topic: KCWD#1 Board of Directors Meeting
Time: May 27, 2020 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/85155905009?pwd=aE43QmhaWk1xSlhjeEJHakU3bzJwQT09

Meeting ID: 851 5590 5009
Password: 132787

Dial by your location
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)

Meeting ID: 851 5590 5009
Password: 132787

AGENDA

I. Called to order

A. Roll Call of members present

B. Agenda acceptance

C. Guests

II. Minutes

A. Accept April 22, 2020 minutes

B. Accept April 30, 2020 minutes

C. Accept May 12, 2020 minutes

III. Reports of Officers, Management, Boards and Committees

A. Treasurer’s, report

B. Manager’s report

IV. Unfinished business

A. Review and approve Operating Emergency Plan absent from loan application submission

B. Facility Plan progress

C. Status of Payroll Procedure and Policies draft

V. New business

A. Discussion from Mike on Water Application submitted with $7500 payment from Cathy Thompson for 3 vacant lots on Sunnyside Rd.

B. District contract license operation agreement and John Shields

C. Action Item: Discussion on Zion Loan payoff

Executive Session Motion and Order {Idaho Code 74-206 (1) (a) & (b)} personnel matters

VI. Adjournment

_________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

May 12, 2020 - - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

Join Zoom Meeting

https://us02web.zoom.us/j/84956354634?pwd=VXR1TnU0WWxDb1QrTEhVaVIyNlhZQT09

Meeting ID: 849 5635 4634

Password: 132787

Dial by your location

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 301 715 8592 US (Germantown)

+1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)

Meeting ID: 849 5635 4634

Password: 132787

I. Call to order

II. Roll Call of members present

A. Board members present

B. Guests

III. Action Item: Discussion and approval District Policies required for DEQ Loan submission

IV. Adjournment

______________________________________________________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

April 30, 2020 - - 6:00 P.M.

AGENDA

Zoon Online Meeting and Call in/log information

https://zoom.us/j/92335905428?pwd=NmpxdFQvUFZZM2NlWFZ6RGJ5SWYwQT09

Meeting ID: 923 3590 5428

Password: 132787

Dial by your location

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

+1 301 715 8592 US

+1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)

I. Call to order

II. Roll Call of members present

A. Board members present

B. Guests

III. Board approval – water hook-up applications

Executive session Motion and order Idaho Code 74-206 (1) (a) & (b) personnel matters

IV. Adjournment

________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

April 22, 2020 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

Zoom Online Meeting and Call in/Log in Information (also posted in more detail on the KCWD#1 blogspot):

Join Zoom Meeting:

https://zoom.us/j/95596343398?pwd=RWR2T1B2QjY3RVIvaEJJTk1jdmtIdz09

Meeting ID: 955 9634 3398

Password: 132787

US Dial in numbers:

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)

+1 253 215 8782 US (Washington)

+1 301 715 8592 US (Maryland)

Meeting ID: 955 9634 3398

Password: 132787

Instructions on how to join a meeting by phone:

https://support.zoom.us/hc/en-us/articles/201362663-Joining-a-meeting-by-phone#h_e4f1ac0b-7a0c-4b14-976e-ccec6ad484b2

I. Call to order

A. Public Comments limited to 3 minutes.

II. Roll Call of members present

A. Board members present:

B. Guests:

III. Minutes

A. Accept March 25,2020 Minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

1. Accept Treasurer’s Report through April 30, 2020

B. Manager’s Report

1. Accept Manager’s Report April 2020

V. Unfinished business

A. Update progress and or/changes to an approved Facility plan

B. Action Item: Discussion of most recent Engineering evaluation of pump capacity with regard to lifting, or not lifting, water hook-up Moratorium

1. Engineering re-evaluation of 40 HP pump impeller stack replacement improvement expectations

a. Maximum 40 HP Pump capacity expectations

b. Engineering requirement for 40 HP pump replacement to be added to Facility Plan

C. Discussion Memorandum, Kinzo Mihara, response: Inquiry into alleged violations of Idaho Open Meeting Laws

VI. New business

A. Discussion on clarification; procedures for handling signed checks and distribution of mid-month checks.

B. Discussion on policy for handling past due accounts

VII. Adjournment

__________________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

March 25, 2020 - 6:00 P.M.

7739 E. Sunnyside Rd.

Zoom Online Meeting and Call in/Log in Information (also posted in more detail on the KCWD#1 blogspot):

Join Zoom Meeting

https://zoom.us/j/350189276?pwd=cW9lWEpKSU5pdzRYTlBxV2FabXpNdz09

Meeting ID: 350 189 276

Password: 900891

Instructions on how to join a meeting by phone:

https://support.zoom.us/hc/en-us/articles/201362663-Joining-a-meeting-by-phone#h_e4f1ac0b-7a0c-4b14-976e-ccec6ad484b2

US Dial in numbers:

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Washington)

+1 301 715 8592 US (Maryland)

+1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)

AGENDA

I. Call to order

A. Public Comments will be limited to 3 minutes.

II. Roll Call of members present

A. Board members present:

B. Guests:

III. Minutes

A. Acceptance of January 22, 2020 Minutes.

B. Acceptance of February 26, 2020 minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

1. Accept Treasurer’s Report for February 26

2. Accept Treasurer’s Report for March 25

B. Manager’s Report

V. Unfinished business

A. Updates on Facility plan

B. Discussion continued on draft of Payroll Procedures and Policies

C. Action item: Moratorium Resolution follow-up discussions

1. Presentation and explanation of system performance data by C. Gough

2. Discussion of data criteria required to lift, or not lift, Moratorium

VI. New business

A. Discussion regarding Water Manager’s request for Emergency replacement of specific Bonanza area water mains.

1. Discussion and possible action to call a Public Health Emergency.

VII. Adjournment

___________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

February 26, 2020 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

III. Minutes

A. Reading and approval January 22, 2020 minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

1. Service connection requests: Ken Paxton &Laura Templeman and Randy Robertson

V. Unfinished business

A. Update on Facility plan approval

B. Discussion continued on draft of Payroll Procedures and Policies

C. Action item: Follow-up discussion on employee pay treatment “2020”

D. Action item: Follow-up on required information and draft Resolution to lift Moratorium

VI. New business

A. Request pump stack seal kit by M. Waterhouse

B. Request backhoe maintenance and service approval by M. Waterhouse

VII. Adjournment

________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

January 22, 2020 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

III. Minutes

A. Reading and approval December 18, 2019 minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

V. Unfinished business

A. Facility plan progress update

B. Action Item: Discuss and approve final draft of Water System Manager Qualifications and Responsibilities Policy

C. Discussion on employee pay treatment “2020”

D. Action Item: Discuss and approve final draft of Use of District Assets Policy

E. Discuss follow up draft of Payroll Procedures and Policies

F. Action item: Follow up Discussion on Moratorium

G. Follow up; available dates for Jim McNall, ICRMP “Open meeting laws” training.

VI. New business

A. Annual fiscal Election of Officer title assignments

VII. Adjournment

________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

December 18, 2019 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

Request from Laura Templeton to speak

III. Minutes

A. Reading and approval November 20, 2019 minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

V. Unfinished business

A. Action Item: Submit and review Key Log

B. Progress update on facility plan

C. Response to Public Utility Commissions inquiry from Patron Norm Milem

D. Confirmation of new rates and rate structure

E. Inquiry on Moratorium

VI. New business

A. Discuss: Draft of Water System Manager Qualifications and Responsibilities Document

B. Discussion on use of District Assists Policy document; Kinzo to follow up on liability for non-district operation

C. Action Item: Discuss and approve Payroll Procedures and Policy

D. Discuss possible date for an Open Meeting Law information session

VII. Adjournment

_________________________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

November 20, 2019 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

1. Request by Patron, Norm Milam to speak

III. Minutes

A. Reading and approval October 23, 2019 minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

1. Update DEQ deficiency list

V. Unfinished business

A. Action Item: Key Log pending since September: Review and approve M. Waterhouse’s log for SSF key distribution

B. Action Item: Lease Agreement review and approve

C. Update facility plan progress

VI. New business

A. Emergency Conference Telephone Session November 7^th 8:10 P.M. in order to move and approve District’s yellow truck clutch replacement; not to exceed $1300 expenditures.

B. Process Check for DEQ Loan: Conference call November 12^th with bond attorney

C. Discuss: Draft of Water System Manager Qualifications and Responsibilities Document

D. Action Item: Approve and accept; rate restructure/increase information

E. Action Item: Accept new policy - District Handling of Continuing Education

F. Action Item: Approve use of District Assets Policy

G. Action Item: Discuss and approve Payroll Procedures and Policy

H. Discuss schedule for an Open Meeting Law review session

VII. Adjournment

_______________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

October 23, 2019 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

III. Minutes

A. Reading and approval, September 25, 2019 minutes

B. Reading and approval, October 15, 2019 special meeting minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

1. DEQ Deficiency list

2. Resolution on company for significant deficiency repair

V. Unfinished business

A. Update development on curing filtration rate significant deficiency

B. Pending: Review and approve Mike’s log for new key distribution

C. Special rate information meeting November 13

VI. New business

A. BOD meetings occur 3^rd Wednesday: November 20 and December 18

B. New form for applying for Water Service

C. Review amended Discretionary Spending Policy

VII. Adjournment

_______________________________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

7739 E. Sunnyside Rd.
October 15, 2019-6:00 P.M.

AGENDA

I. Call to order

II. Roll Call of members present:

A. Board members present

B. Guests: Attorney, Danielle Quade, Fire Marshall, Gerald Archer

III. Bond Election information meeting

IV. Adjournment

_________________________________________________________________________________
Kootenai County Water District No. 1

Board of Directors Meeting

September 25, 2019 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

III. Minutes

A. Reading and approval, August 28, 2019 minutes

B. Reading and approval, September 4, 2019 special meeting minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report

B. Manager’s Report

1. DEQ Deficiency list

V. Unfinished business

A. Update progress on curing filtration rate significant deficiency

B. Review additional proposals requested from Mike

C. Action Item; approve Resolution 2019-02 to change District By Laws Article IV, Section 3

D. Review and approve log for key distribution

E. Update Mike’s progress; additional licensing

F. Comment Exhibit A; Moratorium posted 30 days

VI. New business

A. Discuss Bond public hearing date

B. Discuss public hearing date notifying rate increase and restructure

C. Discuss District employee hourly wage handling, temp-labor assistance

D. Source water protection inquiry

VII. Adjournment

_____________________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

September 4, 2019 - 5:00 P.M.

7739 E. Sunnyside Road

AGENDA

I. Call to order

II. Roll Call of members present:

A. Board members present

B. Guests: Attorney, Danielle Quade

III. Action: Approve BOND ELECTION RESOLUTION NO. 2019-01

IV. Adjournment

Link to Bond Election Resolution 2019-01:

KCWD#1 Resolution 2019-01 Bond Election

____________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

August 28, 2019 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

III. Secretary’s Report

A. Reading and approval, July24, 2019 minutes (5 minutes)

B. Reading and approval, July 31, 2019 special meeting minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report (10 minutes)

B. Manager’s Report (15 minutes)

1. DEQ Deficiency Report

V. Unfinished business

A. Kinzo delivered original utility easement acceptance papers, Bill Sherman and Janet Hayworth

B. Action Item: Approval of bond resolution language, Danielle Quade

C. Confirm with Kinzo the draft resolution to District By Laws Article IV, Section 3 Checks, Drafts, and Orders

D. Action Item: Adopt 2020 Budget: Memorandum statutory deadline to certify budget Kootenai County Auditor L-2 levy paper work, September 5

VI. New business

A. Discussion of correction and completion date of Significant Deficiency violation

B. Discussion on the recent location change and handling the transporting of dropped off checks, correspondence, etc. at the pump house to the fire station

C. Update on the second motor failure and replacement of 40 H P motor August 19

D. Posting of Exhibit A of the 2018 Water Hook-up Moratorium Resolution

VII. Adjournment

_________________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

July 31, 2019 - 6:00 P.M.

7739 E. Sunnyside Road

AGENDA

I. Call to order

II. Roll Call of members present:

A. Board members present

B. Guests

III. Establish the proposed annual budget for 2019 - 2020

IV. Adjournment

_____________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

July 24, 2019 - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

III. Secretary’s Report

A. Reading and approval, June 26, 2019 minutes (5 minutes)

B. Reading and approval, July 15, 2019 special meeting minutes

IV. Reports of Officers, Management, Boards and Committees

A. Treasurer’s Report (10 minutes)

B. Manager’s Report (Manager on vacation)

V. Unfinished business

A. Bill Sherman and Janet Hayworth easement preparation by Kinzo. (5 minutes)

B. Any further discussion on the description for the Bond from Danielle Quade (5 minutes)

VI. New business

A. Discussion on 40 hp pump motor replacement Friday July 19, 2019

1. Update on condition of replacement motor and purchase of a new 40 hp motor (15 minutes)

B. Discussion on a resolution amendment to District By Laws Article IV,

Section 3 Checks, Drafts and Orders to include Treasurer. (10 minutes)

C. Annual budget analysis discussion and creation.

VII. Adjournment

_________________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Special Meeting

July 15, 2019 - 6:00 P.M.

7739 E. Sunnyside Road

AGENDA

I. Call to order

II. Roll Call of members present:

A. Board members present

B. Guests: Attorney, Danielle Quade

III. Discussion: Project description for the bond

IV. Adjournment

_______________________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

June 26, 2019 –6:00 P.M.

7739 E. Sunnyside Rd.

I. Call to order

II. Roll Call of members present

A. Board members present:

B. Guests:

Norm Milem requests speaking time for specific questions to clarify information presented in the recent flyer put in the billing notices.

III. Reading and approval of minutes

A. May 22, 2019 (5 minutes)

IV. Reports of Officers, Management, Boards, and Committees

A. Treasurers report (10 minutes)

B. Manager’s report (10 minutes)

1. IDEQ Survey Deficiencies Update

2. Update on requested water license testing

3. Filter discharge flow meters discussion( New business)

V. Unfinished business

A. Action Item: Approval of Restructured Water Rates and Effective Date

(10 minutes)

1. Possible Action Item: New change of rates for Dormant and off accounts.

B. Update on possible sites for required reservoirs (10 minutes)

C. Action Item: Approve Mileage Reimbursement Policy (10 minutes)

D. Action Item: Approve Hawley-Troxell letter of engagement

VI. New business

A. Water hook-up application items (20 minutes)

1. Receipt of $7500 from the Title Company for the Barber application

2. Legal inquiry regarding Barber application

3. Vicki Isaakson and Marcos Shaw request for annexation into district and new

water hook-up

4. Ken Paxon request for service on Bonnell Road

B. Backflow Cert database creation (5 minutes)

C. Response to DEQ Grants and Loans Bureau (5 minutes)

D. Discussion on possible improvements to the check signing process (10 minutes)

E. Discussion on several meter reading issues 10 minutes)

F. Fire Hydrant replacement

G. Discussion on preparation for Annual Budget next month (10 minutes)

VII. Adjournment

__________________________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

May 22, 2019 – 6:00 P.M.

7739 E. Sunnyside Rd.

I. Call to order

II. Roll call of members present

a. Board members present:

b. Guests:

III. Reading and approval of minutes

c. April 24, 2019 BOD meeting (5 minutes)

d. May 15, 2019 Special BOD meeting (5 minutes)

IV. Reports of Officers, Boards, Committees, and Management

e. Manager’s report (10 minutes)

i. IDEQ Survey Deficiencies Update

f. Treasurer’s report (10 Minutes)

V. Unfinished business

g. Annual audit of 2018 financial statements status (5 minutes)

h. Bond status (20 minutes)

i. 2016 $395,000 Bond update and discussion

ii. Bond/other Funding options moving forward

iii. Possible Action to approve engaging Hawley Troxell as

Bond attorneys for the District

i. Rate changes - Possible action item (20 minutes)

VI. New business

j. Results of Tuesday, May 21^st election (5 minutes)

i. Administer Oath of Office

k. Patron water connection request - Possible action item (15 minutes)

l. Fire station joint use agreement discussion (10 minutes)

m. Plan and schedule for water license of management (10 minutes)

n. Mileage policy discussion - Possible action item (15 minutes)

VII. Announcements

o. Election results for board seat (5 minutes)

i. Administer oath of office

VIII. Executive session pursuant to Idaho Code 74-206(1)(a)& (b) - Employment

discussion. Board Counsel and Water District Manager to attend.

IX. Adjournment

____________________________________________________

Link to Presentation from May 15, 2019 Board Meeting:

May 15th Special Meeting Presentation UPDATED 5/30/2019

____________________________________________________

Kootenai County Water District No. 1

Board of Directors - - Special Meeting

May 15, 2019 - - 6:00 P.M.

7739 E. Sunnyside Rd.

AGENDA

I. Call to Order

a. Board Members Present

b. Introduction of Board Members

c. Guests

d. Guests comments (10 minutes)

II. Board Presentation of District Water System Condition

a. Findings of IDEQ Sanitary Survey December 2018

b. District Action Plan and Anticipated Schedule

III. Cost Estimates to bring KCWD1 Water District into compliance

a. Bond approved by District voters in 2016

b. Additional Bond needing approval November 2019

c. Estimated billing amounts to repay Bond Loans and schedule

d. What happens if the District does nothing?

IV. Cost to Produce Water Under Current System Conditions

a. Review of 2018 Actuals and Budget 2019

b. District Definitions of Variable and Fixed Costs

c. 2019 Budget-based cost to produce 1000 gallons

d. Comparison of 2019 Budget-based costs vs. Current rate structure

e. Analysis of 2018 actual patron usage and billing vs. 2019 Budget-based costs

V. Request to Patrons to find ways to reduce water use over the summer months.

VI. Question & Answer, Comments, from Patrons on presented information (20 min.)

VII. Adjournment

_________________

I. Executive Session

a. Idaho Code74-206 (1) Discuss Special Meeting input from Patrons

Adjournment

____________________________

Kootenai County Water District No. 1

Board of Directors Meeting

April 24, 2019 - - 6:00 P.M.

7739 E. Sunnyside Rd.

Agenda

I. Call to order

Board members present:

Guests:

II. Minutes from the March 27^th BOD and April 10^th Special meeting

III. Treasurers Report

IV. Managers’ Report

V. Old Business

A. Action Item: Motion to adopt new spending policies and procedures

B. Status of bay cleanings; bay 3 repair with Big Sky.

C. Rob Tate Engineering report update, meeting with John Shields meeting and DEQ submission

D. Action Item: Borley Road easement update

E. Action Item: Rate change and restructure discussion update

F. Discussion on funding bond time frame, loans etc., discussion

G. Expense reports discussion

VI. New Business

A. Declare declaration of winning elections result to four BOD seats; fifth seat determined at the May 21^st election

VII. Adjournment

_______________________________

Kootenai County Water District No. 1

Board of Directors

Special Meeting

April 10, 2019

7739 E. Sunnyside Rd.

6:00 P.M.

AGENDA

I. Call to Order

Board Members Present:

Guests:

II. Update on the results of bay 3 full cleaning April 6, 2018 / Big Sky repair scheduled April 8, 2019

III. Rate Analysis workshop discussion

IV. Timesheets design discussion; possible action item

V. Discussion expense reports

VI. Add bookkeeper for online bank access

_______________

Executive Session

A. Idaho Code74-206 (c) (f) Borley Rd repair easement

B. Idaho Code 74-206 (a) (b) Labor/Employee discussion

Adjournment

_________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

March 27, 2019

7739 E. Sunnyside Rd.

6:00 p.m.

I. Call to Order

Board Members Present:

Guests:

II. Minutes from the February 27^th BOD meeting and the March 13^th Special BOD meeting

III. Treasurers Report

IV. Managers’ Report

V. Old Business

A. Action Item: Adopt new policy and procedures for Obtaining Approvals; Expenditures for the Operation, Maintenance and Repair and Discretionary Spending Policy for KCWD 1.

B. Status of bays cleaning, and date for repair SSF bay 3 – Big Sky.

C. Status on Rob Tate Engineering report revisions and submission to DEQ

D. Set respond date to Mr. Bill Sherman and Mrs. Janet Hayworth property easement compensation.

E. Discussion on comparison SSF water system rates and Woodland Shores, Harbor View Estate (Black Rock) area, Syringa, Dover and Syringa Heights.

VI. New Business

A. Discussion: Mike Waterhouse requesting anniversary pay increases for hourly help.

B. Action Item – Resolution to the elections office as to election term fulfillments

C. Action Item – Discuss appointment of remaining board seat

D. Action Item – discuss and assign districts election of officers seat

E. Action Item –(KInzo) with officers in place sign off on ICRMP

VII. Adjournment

___________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

February 27, 2019

7739 E. Sunnyside Rd.

6:00 p.m.

I. Call to Order

Board Members Present:

Guests:

II. Minutes from January 30, 2019 BOD meeting

III. Treasurers Report

IV. Managers’ Report

V. Old Business

A. Action Item: Discussion/edit to adopt new policy and procedures for Obtaining Approvals; Expenditures for the Operation, Maintenance and Repair and Discretionary Spending Policy for KCWD 1.

B. Status of bay 3 cleaning, tentatively scheduled after January 30 meeting for repair SSF bay 3 – Big Sky.

C. Kinzo - ICRMP Policyholder Release discussion

D. Discussion on accurate water loss percentage

E. Overview of district plan, loan status, and timeline for repair and reduce loses.

F. Discuss rates/rate changes; explore options and timeline

G. Action item: Discussion on quotes for replacement of malfunctioning heater at pump house.

H. Discussion on Mr. Bill Sherman and Mrs. Janet Hayworth property easement/restoration compensation.

VI. New Business

A. Discussion and setting for budget hearing date and location for submission to Kootenai County auditor.

B. Claudia presenting an overview and review of IDEQ bond engineering status from a February 20 meeting with Rob Tate, Suzanne DEQ, Mike, Claudia and Loretta.

C. Review and discuss repair priorities for Tate to move forward on submission to DEQ.

D. Action Item: Discussion on motion to remove water district manager, Mike Waterhouse as an account signer.

E. Action Item: Discussion to amend By-Laws to allow Treasurer (Lee Wheeler) to become an account signer and motion to authorize Lee to bank signing.

F. Discussion of attorney arrangement

G. Discussion for a Special board meeting March 13, 2019 for agenda item Bond amount and districts critical state.

H. Action Item: Discuss, review interested applicants and vote to fill open board seat.

I. Executive Session: Staffing Concerns and Sherman/Hayworth easement compensation

Adjournment

_________________________________________________

Kootenai County Water District No. 1

Board of Directors Meeting

Rescheduled this January 30, 2019

7739 E. Sunnyside Rd - - -6:00 p.m.

6:00 p.m.

I. Call to Order

Board Members Present:

Guests:

II. Minutes from the December 19, 2018 BOD meeting

III. Treasurers Report

IIII. Managers’ Report

V. Old Business

A. Mike to present spending policy operating guidelines for discussion with the board

B. Loretta reporting information regarding East Side Highway District Permit Fee Implementation

C. Status for repair SSF bay 3 – Big Sky

D. Action item – Duplicate board director to have capability of posting agenda on blog site.

E. Kinzo - Action item: ICRMP settlement; motion to enter executive session pursuant to I.C. 74-206(1) (f) to discuss with legal counsel regarding pending or likely litigation.

F. Kinzo – Action item attorney legal report Sherman easement I C 74-206 (1) (f) litigation Executive Session

G. Personnel matters IC 704-206 (a) (b) Executive session

VI. New Business

A. Action item – Vote to accept Bill Welsh’s resignation on December 31, 2018.

B. Action item – Scott and Tina Smallish, patron #287,incurred a leak; asking for forgiveness on overages

C. Action Item – Jeff Barber, patron, new meter is leaking and would like response on request for forgiveness on overages .

D. Action item - Interview candidates for open board seats. Vote for appointments

E. Action item - Outcome of IDEQ Report and SSF plant meeting with Bob Grammer, Rob Tate, DEQ, and Mike.

F. Action item – discuss and vote on annual election seats for BOD

VII. Adjournment

Board Meeting Agendas Archive January 2019 - November 2021

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